AI automation for law firms: UYAP integration, case tracking, document drafting

From case file intake to KEP archive, from UYAP tracking to billing — streamline the repetitive operational load of a law firm with AI.

Sectors: Legal

  • No one tracks UYAP notifications for hearings and service of process; critical dates get lost in email instead of a docketing system.
  • Every document — client brief, case file, contract, court petition — is drafted from scratch; no shared template library or approved clause bank.
  • The KEP (registered e-mail) inbox receives dozens of legal notices daily; manual reading, filing and deadline entry are not being logged consistently.
  • UYAP monitoring bot: scans all assigned cases hourly for new hearing dates, service of process and judgment uploads; notifies the responsible lawyer and assistant automatically; deadline is written to the docket calendar.
  • Document drafting assistant: lawyer inputs case summary and party details; system generates petition / contract / objection from the approved clause library; fields requiring human redaction are clearly flagged.
  • KEP processing pipeline: OCR reads incoming registered e-mail notices; NLP classifies the type (objection window, enforcement order, hearing notice); files to the relevant lawyer's case folder and creates a deadline by adding the statutory period to the calendar.

Example: A mid-size law firm in Ankara

22 lawyers, 6 assistants, 480 active cases. UYAP monitoring was handled manually by 2 assistants; last year 3 cases suffered procedural loss due to missed deadlines. The KEP inbox receives an average of 68 legal notices per day; classification and filing took 12 minutes per notice. Setviva activated three flows: (1) UYAP hourly scan bot — new entries reach the responsible lawyer within 8 minutes, cut-off dates written automatically to the calendar; (2) KEP processing pipeline — 61 of 68 daily notices auto-classified and filed, freeing an average of 22 assistant-hours per month; (3) petition drafting assistant — with a library of 140 approved clauses, labour-court petitions dropped from an average of 47 minutes to 11. No deadline was missed in the first 6 months; the firm used the freed capacity to accept 38 new cases.